ESD Pre-Qualified Providers of IT Goods and Services RFP

Submission Deadline: 2:00 PM ET on August 7 13, 2026.

Deadline for Submission of Questions 7/8/26

Questions or requests for clarification regarding the RFP should be submitted via email, citing the RFP page and section

Proposals deemed to arrive late will not be considered for award.

it shall respond to the notice of deficiency, within seven business days of receipt, by submitting

direct the Respondent/Contractor to submit, within five business days of notification by ESD, a request for

The Contractor must respond to the notice of deficiency within seven business days of receipt. Such response

submitted to ESD, by the 10th day of each month during the term of the Contract,

a debriefing is available upon request made within 15 calendar days of notification

All contacts/inquiries shall be made by email to the following address: [email]

Proposals must be sent to the designated Dropbox: https://www.dropbox.com/request/oincxcu0bwqpa1r54naw

Proposals must be sent to the designated Dropbox:

A. Cover page (including Respondent’s contact information) B. Table of Contents C. Firm Experience and Qualifications D. Staff Experience

E. Project Plan and Approach F. Cost of Services

The Corporation requests that all Technical Proposals be organized with bookmarks identified to match the specific information requested below

Non-Collusive Bidding Certification (https://esd.ny.gov/sites/default/files/media/document/NonCollusiveBiddingCertification6 -13-25.pdf)

Conflict of Interest Attestation (https://esd.ny.gov/sites/default/files/Conflict-of-Interest-Attestation-June-2019.pdf)

State Finance Law §§139-j and 139-k forms (https://esd.ny.gov/sites/default/files/media/document/SF-Law139-JK-2025.pdf)

Vendor Responsibility Questionnaire (https://www.osc.ny.gov/state-vendors/vendrep/file-your-vendor-responsibility- questionnaire?redirect=legacy)

Iran Divestment Act Statement (https://esd.ny.gov/sites/default/files/media/document/IranDivestmentActLanguage0522 25.pdf)

Executive Order 16 Certification (https://esd.ny.gov/sites/default/files/EO16-certification.pdf)

Compliance with State Finance Law §§139-m forms (https://esd.ny.gov/sites/default/files/media/document/GBVandtheWorkplacePolicyAttest ationTemplate-103125.pdf)

OCSD-1 - MWBE and SDVOB Participation / EEO Policy Statement (https://esd.ny.gov/sites/default/files/OCSD-1-Policy-Statement.pdf)

OCSD-2 - Staffing Plan (https://esd.ny.gov/sites/default/files/media/document/OCSD-2-Staffing-Plan- May%202026.xlsx)

Encouraging the Use of NYS Businesses in Contract Performance Form (https://esd.ny.gov/sites/default/files/media/document/USEOFNYSBUSINESSES-2025.pdf)

Certification under State Tax Law Section 5-a, Form ST-220-CA (https://esd.ny.gov/sites/default/files/ST220CA.pdf) or Affidavit

W-9 Form (https://www.irs.gov/pub/irs-pdf/fw9.pdf)

Upload the main folder to the Dropbox as follows: Click the following link

Submission of proposals in a manner other than as described in these instructions (e.g., facsimile, hardcopies, emails) will not be accepted.

in accordance with the schedule in Section V (Schedule of Dates) to [email]@esd.ny.gov.

Questions will not be accepted orally and any question received after the deadline may not be answered.

must be completed and included in all proposals

Respondent must attest it has read, understood and will comply with the following provisions

Respondents must submit the Offeror Disclosure of Prior Non-Responsibility Determinations

the Offeror’s Affirmation of Understanding and Agreement pursuant to State Finance Law as part

Please include a copy of your Vend-Rep submission receipt or paper questionnaire with your proposal.

An MWBE Utilization Plan with their proposal. Any modifications or changes to an accepted

the Respondent will be required to respond to the notice of deficiency within seven (7) business days

by submitting to OCSD at [email], a written remedy in response to the notice of deficiency

direct the Respondent to submit, within five (5) business days, a request for a partial or total waiver

submit a Minority and Women-owned Business Enterprise and Equal Employment Opportunity Policy Statement, OCSD-1, to ESD with its proposal

the forms may also be requested from OCSD at [email]

Respondents are required to submit a completed SDVOB Utilization Plan on Form OCSD-4.

may submit a request for partial or total waiver on Form OCSD-5, accompanied by supporting documentation.

Waiver requests should be sent to OCSD.

This information must be submitted using form OCSD-6 available on the ESD website and should

for the preceding month’s activity to: [email].

ESD requests that each Respondent complete the Encouraging Use of New York State Businesses in Contract

all Respondents to this solicitation must include in their Proposals a properly completed Form ST-220-CA

Only the prime consultant needs to complete Form ST 220-CA

certificates of authority must be attached by the prime consultant and all the sub-consultants

Provide a completed W-9 form (https://www.irs.gov/pub/irs-pdf/fw9.pdf), submit with proposal

The Corporation requests that all Technical Proposals be bound and organized with dividers identified to match the specific

Create a main folder using the following naming convention: “company name – RFP title – date of Submission”

Included within the main folder should be two subfolders: one for the Administrative Proposal and one for the Technical Proposal.

All documents in these folders should be clearly labeled.

ESD has an agency-wide overall goal of 30% for MWBE participation, 15% for New York State certified Minority-owned Business Enterprise

Technical Approach (30 points): Proposals will be evaluated on the quality and completeness of the proposed approach,

The Cost Proposal (20 points): This will be scored to the degree the cost proposal is in compliance with market

Experience (30 points): Proposals will be evaluated based on the expertise of the Respondent and team members

Staffing Plan (15 points): Proposals will be evaluated on the degree to which it is evidenced that the proposed

Quantitative Factor (5 pts): ESD will award 5 points to Respondents that are certified Minority or Women-owned

is prohibited from contact related to this procurement with any New York State employee other than the designated contacts listed below

Primary Contact: [name] Contact: [name]

A firm requesting inclusion on this list should send contact information and a copy of its NYS MWBE or SDVOB certification

ESD intends to select a list of qualified firms to perform consulting services related to the ESD’s Information Systems infrastructure

The anticipated duration of the list is three (3) years with an option to extend for up to one (1) year

Consulting, training, implementation services/support, development, hosting and/or project management for Oracle PeopleSoft Financials 9.2 or newer

Hosting, programming, training, systems design and development of applications and websites (utilizing technologies including but not limited to: Drupal

Virtual server and desktop infrastructure (including but not limited to: VMware VCS, ESX, SRM, Horizon, AVS, Virtual Servers

Cyber security infrastructure (including but not limited to: Cyber Security audits, Cyber policy and program management, MFA, access management

Network infrastructure, monitoring, configuration and security solutions (including but not limited to: switches, routers, printers, scanners, copiers

Server, storage and backup infrastructure including Cloud based infrastructure and storage (products and vendors such as but not limited to

Microsoft Dynamics Power Apps and O365 infrastructure, development, configuration, licensing, plugins, customizations, workflow and data mapping

Data Warehouse infrastructure (including but not limited to: MSSQL, SSIS Integration, Power BI, data modeling tools, Azure Data Services

General application and cloud development infrastructure (including but not limited to: coding, configuration, project management (utilizing methodologies

Mobile device products, infrastructure, and services (products and vendors such as but not limited to: iPads, laptops, tablets

Secure data collection infrastructure and tools for PDF and web-based forms (products and vendors such as but not limited to

Audio/Visual (AV), VoIP, video and web conferencing systems infrastructure hosting, and onsite audio/video recording and streaming services

Desktop PC products, infrastructure, device management, monitoring, and endpoint administration tools (e.g., ManageEngine) (products and vendors

General software and IT services such as Helpdesk (products and vendors such as but not limited to: Zendesk, peripherals

Communications and infrastructure services, including but not limited to high-speed internet, voice services, telecommunications, cloud connectivity

Infrastructure deployment and operational support services, including but not limited to rack and stack of equipment, installation and configuration

Removal, decommissioning, and secure destruction of outdated hardware, including but not limited to servers, personal computers, laptops

General Audio-Visual Integration services, encompassing all aspects of a project from cradle to grave. This includes but is not limited

Messenger and/or specialized delivery services

HVAC services

Description of Respondent background; Description of Respondent areas of specialty, highlighting capabilities or solutions that are unique

Three (3) references; Certification of all products mentioned in the Scope of Work.

Certification of all products mentioned in the Scope of Work. B. Technical Proposal

Provide a separate numbered section corresponding with each item listed in the Scope of Work documenting the firm’s

If you are not seeking consideration for a particular item, include a numbered section and indicate that no response is

Provide a description of the firm’s experience providing similar goods and services including recent relevant project

Include the names, titles and phone numbers of at least three (3) references excluding ESD employees for whom similar

The proposer must agree to provide ESD with pre and post-audit access to documents, personnel and other information

The proposal submitted must contain a representation that the proposer is willing and ready to provide any good

Disclose any potential conflicts of interest. 6. Note any special certifications relevant to this RFP that your firm

Note any special certifications relevant to this RFP that your firm or proposed staff may possess, and outline opportunities

Proposed hourly rate for each resource by title, listing hourly rates for each resource that include all costs, excluding

Provide a salary multiplier for any hourly rates specified. This salary multiplier will be used for any specialty

Identify cost of goods and identify max percentage that ESD will be discounted below retail price of those

Respondent must show evidence of list price with quote and associated discounts to show calculation of cost.

the Respondent must identify itself as an MWBE or SDVOB by providing the Respondent firm’s current MWBE and/or

Respondents identifying themselves as MWBEs must be listed in the directory of New York State-certified MWBEs (“MWBE Directory”) as

Failure to submit any of the requirements below may result in the rejection of a Respondent’s proposal.

the Contractor shall correct, at no charge to the Corporation, services which fail to meet applicable professional standards

make changes or additions to work or services within the general scope of the contract resulting from this RFP

Any claim by the Contractor for adjustment under this clause must be asserted within 30 days from the date of receipt

Contractor staff assigned to work on this project shall be subject to approval by the Corporation

The Contractor should notify the Corporation of any proposed changes in staff immediately

will be provided with a summary of experience of the proposed substitute and an opportunity to interview that person

have and shall possess the experience, knowledge, and character necessary to qualify them individually for the particular duties

The Contractor agrees not to subcontract any of its services, unless as indicated in its proposal, without the prior written approval

shall possess the necessary qualifications, training, licenses, and permits as may be required within the jurisdiction where the Services specified

Respondent shall disclose any existing or contemplated relationship with any other person or entity

comply with all applicable Federal and State laws concerning employment in the

If a conflict does or might exist, Respondent must describe how it would eliminate or prevent it

Respondent must disclose whether it, or any of its members, shareholders of 5% or more

periodic updating of such forms during the term of any contract resulting from this RFP

Your Vendor Responsibility Questionnaire must have been completed within one year of submission of your proposal.

Every Proposal made to ESD pursuant to a competitive solicitation must contain the following statement, signed by the Respondent on company letterhead

The required certification can be found at: https://esd.ny.gov/sites/default/files/EO16-certification.pdf and must be signed and included in all Proposals.

This policy must be in place at the time for bid or proposal submission set forth in Section V above

The required Gender-Based Violence and the Workplace Certification can be found at: https://esd.ny.gov/sites/default/files/media/document/GBVandtheWorkplacePolicyAttestationTe mplate-103125.pdf

A contractor (“Contractor”) on any contract resulting from this procurement (“Contract”) must document its good faith efforts to provide meaningful participation by MWBEs

the Respondent agrees that ESD may withhold payment pursuant to any Contract awarded as a result of this RFP pending receipt of the required MWBE documentation

Failure to file the waiver form in a timely manner may be grounds for disqualification of the proposal

If a Respondent fails to submit an MWBE Utilization Plan;

If a Respondent fails to submit a written remedy to a notice of deficiency;

If a Respondent fails to submit a request for waiver; or

If ESD determines that the Respondent has failed to document good faith efforts

attempt to utilize, in good faith, any MBE or WBE identified within its MWBE Utilization Plan

submit a quarterly MWBE Contractor Compliance & Payment Report to ESD, by the 10th day following each end of quarter

Respondent shall submit a Workforce Utilization Report and shall require each of its Subcontractors to submit

report the gross wages paid to each of their employees for the work performed by such employees on

Respondents are expected to consider SDVOBs in the fulfillment of the requirements of the Contract

ESD has an agency-wide overall goal of 6% for SDVOB participation, based on the current availability

the Respondent should reference the directory of New York State Certified SDVOBs found at

The Utilization Plan shall list the SDVOBs that the Respondent intends to use to perform the Contract

Any modifications or changes to the agreed participation by SDVOBs after the Contract award and during

Contractor certifies that it will follow the submitted SDVOB Utilization Plan for the performance of

a failure to use SDVOBs as agreed in the Utilization Plan shall constitute a material breach

Contractor shall attempt to utilize, in good faith, the SDVOBs identified within its SDVOB Utilization Plan

Contractors must document their good faith efforts toward utilizing SDVOBs on the Contract.

Copies of solicitations to SDVOBs and any responses thereto.

Explanation of the specific reasons each SDVOB that responded to Respondents/Contractors’ solicitation was not selected.

Dates of any pre-proposal, pre-award or other meetings attended by Contractor, if any,

Information describing the specific steps undertaken to reasonably structure the Contract scope of work for

any Contractor found to have willfully and intentionally failed to comply with the SDVOB participation goals

Respondents should not provide the information/documentation required by Schedule A

submit any concerns in writing together with the Respondent’s Administrative Proposal

successful Respondents will be required to accept the terms therein as part of the executed contract

Commercial General Liability of $1 million per occurrence and $2 million in the aggregate

Commercial Automobile insurance with a limit of not less than $1 million

Must show evidence of Worker’s Compensation & Employer’s Liability insurance at State statutory limits

Must show evidence of Disability insurance coverage at State statutory limits

NYS Urban Development Corporation d/b/a Empire State Development (ESD) must be named as additional insured

All policies above should include a waiver of subrogation in favor of ESD